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Job title
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Specialist, PI «NUGSE» (documentation support)
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Key functional duties
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- Leading school documentation support
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Key positional duties
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- Development and implementation of normative documentation of the School;
- Reception, in the established manner, completed School documents;
- Registration and processing of incoming and outgoing correspondence in the electronic document management system;
- Making records and ensuring the safety of documents and school records accepted for safekeeping;
- Sorting and examining the value of documents;
- Ensuring timely processing of incoming and outgoing correspondence, its delivery to destination;
- Taking control over the timely and high-quality execution of documents and instructions from Senior leadership team of the School;
- Developing nomenclature of the files the School.
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Education
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- Higher, preferably in higher education institutions with English-medium instruction;
Prioritized majors: documentation support (in the absence of this major, the availability of certificates for the of advanced training in the field of documentation); jurisprudence; other humanitarian specialties.
- Master’s degree is welcomed.
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Required professional experience (duration, field)
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- with undergraduate degree or specialist at least 3 years in the specialty in the areas corresponding to the functional areas of the particular position (preferably in the field of documentation support, archive business);
- with Master’s degree work experience at least 2 years in the specialty in areas corresponding to the functional areas of a particular position.
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Professional competencies
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- Knowledge of legislation in the field of documentation support and documentation control;
- Knowledge of documentation control and rules of archives; System of storage and classification of documents; Composition, content of documents and information retrieval systems;
- organizational skills;
- analytical skills;
- discipline;
- ability to work both individually and in a team;
- ability to work with representatives of different cultures;
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Personal competences and qualities
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Communicative, initiative and responsible
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Proficiency in languages, including state language, (list of languages):
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Excellent speaking and writing skills in Kazakh, Russian and English (advanced)
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Computer skills
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High skills of computer knowledge (OS Microsoft Windows, Microsoft Office, Excel). Knowledge of electronic document management system
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Deadline for sending CVs
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Until the position is filled. Please send your CVs to gse@nu.edu.kz in Kazakh and English languages. Please indicate “CV for position of Specialist (documentation support)” in the e-mail heading.
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