Job title

Specialist, PI «NUGSE»  (documentation support)

Key functional duties

• Leading school documentation support

Key positional duties

• Development and implementation of normative documentation of the School;
• Reception, in the established manner, completed School documents;
• Registration and processing of incoming and outgoing correspondence in the electronic document management system;
• Making records and ensuring the safety of documents and school records accepted for safekeeping;
• Sorting and examining the value of documents;
• Ensuring timely processing of incoming and outgoing correspondence, its delivery to destination;
• Taking control over the timely and high-quality execution of documents and instructions from Senior leadership team of the School;
• Developing nomenclature of the files the School.

Education

• Higher, preferably in higher education institutions with English-medium instruction;

Prioritized majors: documentation support (in the absence of this major, the availability of certificates for the of advanced training in the field of documentation); jurisprudence; other humanitarian specialties.

• Master’s degree is welcomed.

Required professional experience (duration, field)

• with undergraduate degree or specialist at least 3 years in the specialty in the areas corresponding to the functional areas of the particular position (preferably in the field of documentation support, archive business);
• with Master’s degree work experience  at least 2 years in the specialty in areas corresponding to the functional areas of a particular position.

Professional competencies

• Knowledge of legislation in the field of documentation support and documentation control;
• Knowledge of documentation control and rules of archives; System of storage and classification of documents; Composition, content of documents and information retrieval systems;
• organizational skills;
• analytical skills;
• discipline;
• ability to work both individually and in a team;
• ability to work with representatives of different cultures;

Personal competences and qualities

Communicative, initiative and responsible

Proficiency in languages, including state language, (list of languages):

Excellent speaking and writing skills in Kazakh, Russian and English (advanced)

Computer skills

High skills of computer knowledge (OS Microsoft Windows, Microsoft Office, Excel). Knowledge of electronic document management system

Deadline for sending CVs

Until the position is filled. Please send your CVs to gse@nu.edu.kz in Kazakh and English languages. Please indicate “CV for position of Specialist (documentation support)” in the e-mail heading.